Privacy Statement

Welcome to the Alaska Medicaid Electronic Health Record Incentive Program (EHR Incentive Program) State Level Registry, where providers, and other authorized users may obtain information about the EHR Incentive Program. This web site is designed to make it easier for you to interact with Alaska’s EHR Incentive Program. Like all online resources, we recognize that visitors to this web site are concerned about their privacy.

This Privacy Statement (“Statement”) describes the online privacy practices for Conduent websites maintained by Conduent, Inc. and its subsidiaries (“Conduent”).

The Alaska Medicaid Electronic Health Record Incentive Program State Level Registry discloses personally identifiable information only to authorized users including: fiscal agent and State of Alaska staff, State of Alaska contractors, providers who provide care to members, and others otherwise authorized by law.

Conduent recognizes that personally identifiable information collected by Conduent should be used only for the purpose for which it is collected. Except as authorized by law, such information will not be disclosed to other persons or organizations.

Conduent complies with all federal and state laws, regulations, policies, and rules, including (1) the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Pub. L. 104-191, 110, codified principally at 42 U.S.C. ? 132d ? 1320d-6, and the HIPAA privacy and security regulations; and (2) the HIPAA Title II Administrative Simplification and Compliance Act provisions governing electronic transactions and code sets, security, unique identifiers and privacy, Pub. L. 107-105, codified principally at 45 C.F.R. Parts 160, 162, and 164.

Therefore, it is the policy of Conduent that all personally identifiable information collected by Conduent Web sites shall be subject to the following principles:

  • Electronic information — information collected and held electronically shall be afforded the same protection as non-electronic information;
  • Collection of personal information — the collection of personal information shall be limited to and consistent with the requirements of the government program or activity;
  • Use of personal information — individuals shall be informed as to why information is being collected and how it will be used;
  • Disclosure of personal information — disclosure of information shall be limited to the purpose for which it was collected unless otherwise authorized by law; when practical and provided by law, information may be obtained from other government entities;
  • Access to personal information — individuals shall be allowed a reasonable opportunity to obtain access to their personal information and to ensure that it is correct; and
  • Security precautions — reasonable precautions shall be taken to ensure the security of personal information.

Please click one of the following links to view the privacy information.

Consent by Use of Web Site: By using this Conduent site you agree that your use is subject to the terms of this Statement and you consent to the collection, use and storage of your information by Conduent in accordance with this Statement. Conduent may change this Statement at any time and will display the changes here in the form of a new Statement. Because your use of this website after changes have been posted indicates your agreement with those changes, we encourage you to visit this Statement on a regular basis. If you are not comfortable with using this website in accordance with this Statement, please exit immediately.

Personally Identifiable Information: The term “personally identifiable information” includes health information and any other information that could reasonably be used to identify you, including your name, address, telephone number, e-mail address, Social Security number, member Medicaid ID number, provider Medicaid ID number, other Provider ID number, birth date, any combination of information that could be used to identify you, and other personal information that you choose to provide.

Information Voluntarily Provided By You. Conduent may collect personal information about you when you use this website such as described above in “Personally Identifiable Information”. This web site collects voluntary information from you in several different ways, including through: e-mails, telephone calls, standard mail, a registration feature, an authentication feature, or other functions used by you on this web site.

How Personal Information May Be Used: The information we collect may be used to facilitate your use of our site and improve the operation of the site; respond to and fulfill any requests you make for services or other support from Conduent; communicate with you about the services available from Conduent.

Conduent will retain personal information collected for as long as it is needed to fulfill the purpose for which the information was collected or as required by applicable law.

Registration: In order to engage in certain online transactions and access restricted online information, providers will be required to register with the State Level Registry by submitting their Tax Payer Identification Number (TIN), and National Provider Identifier (NPI) as well as some additional demographic information about you, your organization and/or administrator.

Authentication: The authentication method used for granting authorized users access to secure content requires authorized persons to use their User Identification Number and Password.

When you visit our site we may collect information through the use of a “cookie”. A cookie is a small file that a website can send to your browser and then is stored on your computer. This type of technology is designed to tell us when you reenter our site, where you visit within our site, and the type of browser you use. You are not required to accept any cookie we might use, although some areas of a site may not be operational without the use of cookies. You can disable cookies on your computer by changing the settings in your browser. The information collected helps us identify data relating to usage and trends, address any problems with site administration, and to further improve this site. We also may automatically collect certain information relating to you, such as your Internet Protocol (IP) address, Internet service provider, type of operating system, the time and date you accessed the Site, the Uniform Resource Locator (URL) from which you arrived at our site and, if you browse away from our site by clicking on a link on our site, the URL you click on.

This site does collect and indefinitely store your Internet Protocol (IP) address, (which does not identify you as an individual), as well as information about the date and time of your visit, whether a file you have requested exists, and how many bytes of information were transmitted to you over the Web from this site. We use your IP address to assess the frequency of visits to this site and the popularity of its various pages and functions. We will not attempt to match any personally identifiable information that you provide to us with your IP address, unless required to do so in conjunction with a criminal or civil investigation.

Security: The managers of this web site have taken reasonable steps to safeguard the integrity of the telecommunications and computing infrastructure, including but not limited to authentication, monitoring, auditing, and encryption. These steps should not be construed in any way as giving business, legal or other advice, or warranting as fail proof, the security of information provided via this web site.

To protect the personal information we receive, Conduent uses certain security measures designed to guard against the loss, misuse and alteration of that information. It should be recognized, however, that we cannot guarantee that transmission of data over the Internet will be absolutely secure. Due to the open nature of the Internet the information you provide may be in environments that do not have adequate security measures and may be accessed and used by persons other than those intended. As a result, while protection of your personal information is important to us, Conduent is not able to ensure the security of information you transmit to us and you assume the risk of any third party obtaining that information. Upon receipt of your information Conduent will strive to ensure its security on our systems. When users are registered, as applicable, and properly logged into the Alaska Medicaid Electronic Health Record Incentive Program State Level Registry, all information is maintained in compliance with HIPAA security and privacy laws.

Links Disclaimer: In order to provide visitors with certain information, this website provides links to local, other-state, and federal government agencies, and web sites of other organizations. A link does not constitute an endorsement of the content, viewpoint, accuracy, opinions, policies, products, services or accessibility of that web site. Once you link to another web site from the State Level Registry, you are subject to the terms and conditions of that web site, including, but not limited to, its privacy policy and this Privacy Notice no longer applies.

Conduent Client Web Sites: In the course of providing services to its clients, Conduent may operate websites for certain clients, such as the State of Alaska, that involve the collection, use and retention of personal information. For example, if you are a health plan member, health plan provider, a patient or other individual who does business with an Conduent client, Conduent may collect, use and maintain personal information in order to provide you with services on behalf of the Conduent client. Those activities are conducted by Conduent under a contract between Conduent and the client. This Statement is not intended to modify the terms of the contract between Conduent and the client. If you have questions about the handling of your personal information that are not addressed on the specific website through which Conduent conducts those activities on behalf of the client, please use the contact information listed below to communicate with the Conduent Privacy Officials.

Contact Information: For questions regarding this privacy notice, please contact:

Conduent Alaska Privacy Officer
Conduent, Inc.
P.O. Box 240808
Anchorage, AK 99524-0808

This Privacy Statement was last updated on January 31, 2011.